About VSOL
VSOL is a digital enabler with a mission to help public and private organizations evolve their businesses through data and technology. We provide an end-to-end service from consulting to execution that drives the growth and innovation of our clients. As VSOL is in a phase of rapid expansion, we offer a dynamic, creative environment that accelerates your personal and professional development. We are looking for talented individuals eager to develop in international markets while contributing to the company’s future in a constructive and supportive manner.

Key Responsibilities

• Office Administration & Operations: Support daily office operations, including monitoring office facilities, arranging repairs and maintenance when required, replenishing office supplies and stationery, and ensuring a clean and functional workplace.
• Payment & Administrative Coordination: Receive and process payment and administrative requests through internal systems; coordinate with employees, vendors, Finance, and other departments to collect supporting documents, follow up approvals, and complete required processes.
• Procurement & Asset Support: Assist with office procurement activities, maintain inventory and asset records, coordinate equipment maintenance, and support asset allocation and tracking.
• Onboarding & Offboarding Support: Prepare workstations, arrange office access, coordinate asset handover and retrieval, and support onboarding and offboarding administrative procedures.
• Documentation & Record Keeping: Maintain and update administrative records, contracts, invoices, payment documents, and filing systems to ensure accurate documentation and easy retrieval.
• Event & Meeting Support: Assist in coordinating meetings, internal events, employee activities, and vendor arrangements; support logistical and administrative requirements as needed.
• Other Duties: Perform other tasks and responsibilities as assigned by the Line Manager.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Human Resources, or a related field.
• Strong knowledge of administrative operations, vendor management, and employee support services.
• Excellent organizational and multitasking abilities with attention to detail.
• Proficient in Microsoft Office, Google Workspace, and expense management tools.
• Strong communication skills, good command of English, both written and verbal.
• Able to work independently and efficiently in a dynamic, fast-paced environment.
• Experience managing office logistics and supporting cross-functional teams is a plus.
• Prior experience with government authorities or third-party expat service providers is highly preferred.

Why you’ll love working here

• Working in a fast-growing, English-speaking startup environment with real impact on global innovation projects.
• 13th-month salary, performance bonus.
• Premium Health insurance for employees and family members (depending on level), Annual Health Check, Government Insurance in probation.
• 14++ days of Annual leave and 5 days of Outing leave.
• Lunch allowance and free parking.
• Taxi & phone allowance (depending on level).